High School Data Manager (Updated Req'mts)

Aug 31, 2023

Philadelphia, PA, United States

Company Description

About Us

KIPP Public Schools is a national network of free, open-enrollment, college-preparatory public schools committed to working alongside students and families to disrupt systemic educational inequity and create a future without limits.  Over 100,000 students attend one of the 270 KIPP schools that operate in 28 regions across the United States.  KIPP Philadelphia Schools Public Schools (KPPS) is a part of the national KIPP Public Schools network and currently leads six schools serving approximately 2,400 students in North and West Philadelphia. This fall, we will found our seventh school. By 2030, KPPS will lead ten schools serving approximately 4,000 students.

Our Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Life at KPPS

We know that talented, committed, culturally competent teachers and leaders have the power to amplify our children’s potential by creating a school experience that affirms, values, and challenges them each day. We seek to create a professional environment full of joy, candor, care and community where excellent educators can make a long-term home. Educators at KIPP –

  • Are committed to anti-racism, equity and inclusion
  • Are part of a close-knit, diverse community of educators
  • Show up as themselves, inspiring our children to do the same
  • Access resources and affinity spaces that support well-being and sustainability
  • Lead with care and candor and take ownership of our children’s learning and growth
  • Evolve their craft via 1:1 coaching and quality professional development
  • Have access to leadership pathway programming and opportunities to grow their career
  • Enjoy a competitive, equitable, transparent approach to compensation, comprehensive health benefits for employees and their families, a 403B matching program, and free access to financial advising services

Job Description

Position Overview  

Reporting to the Director of Operations, the High School Data Manager is responsible for managing and maintaining critical school data, testing, and scheduling systems at KIPP DuBois Collegiate Academy (KDCA), which serves over 500 students across grades 9-12. This is a full-time, 12 month position. 

Key Responsibilities

Scheduling & Coverages

  • Serve as master scheduler; create, refine and modify as needed the daily course and bell schedule for the school as well as individual schedules for each student
  • Manage and respond to schedule change requests from students and families
  • Manage planned and unplanned teacher absences; coordinate with leaders, teachers and substitute agencies to ensure lesson materials are in place and guest teachers are set up for success
  • Manage KDCA’s relationship with the substitute agencies they partner with

Testing Coordination

  • Serve as the school’s Testing Coordinator, ensuring all local, state and national testing adhere to state/national guidelines, including but not limited to--
    • Testing materials storage and distribution
    • Testing schedule and logistics
    • Testing participation rates
  • Ensure all staff are trained and equipped to administer tests in adherence to state/national guidelines; ensure testing communication is clear, concise, and timely
  • Monitor and manage late testing and testing for absent students

Database Management & Data Analysis

  • Manage and maintain key school data systems (including PowerSchool, DeansList, Scholarchip, staff and student Google accounts), ensuring functionality and accuracy
  • Work closely with the Assistant Principal of Student Experience to create and monitor student data reports and procedures
  • Provide training to teachers/staff members as needed on usage of these systems and create new accounts as needed
  • Provide responsive troubleshooting and support to students or staff members encountering technical issues
  • Run, print and distribute weekly reports linked to key school initiatives or metrics
  • Analyze data and proactively identify problematic trends and propose solutions

Serve as an Operations Team Member 

  • Serve as an active member of the KDCA operations team, supporting the team with other tasks and duties as needed


Qualifications & Skills

  • Prior experience with school database management and reporting preferred
  • High level of comfort using Microsoft Excel and other databases
  • Ability to exercise excellent judgment in decision-making
  • Strong communication skills and follow-through
  • Ability to effectively engage with a variety of stakeholders, including peers, students, families and partner organizations
  • Resourceful thinker with an orientation towards problem-solving and taking initiative
  • Strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities
  • Positive attitude and willingness to learn and implement feedback
  • Flexible team player
  • Enthusiasm and sense of humor
  • Ability to model KIPP Philadelphia values: Children First, Community, Cultural Competence, Ownership
  • Bachelor’s degree preferred
  • Experience working in K-12 schools in an urban setting preferred

Additional Information


  • The salary range for this position starts at $60,000 and is commensurate with experience. 
  • All full-time team members at KPPS enjoy a comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts) for themselves and their families as well as a 403B matching program for retirement savings.

Note To Applicants

KIPP Philadelphia Schools is an equal opportunity employer.  Employees are selected on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.

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